Features

What Diarised does, by job.

Five jobs that eat into your week. Each section lists what Diarised does today, in plain words. Nothing here is a promise: it all works now.

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Jump to: Get booked · Handle requests · Grow your network · On your phone · Stay private

1 of 5

Get booked

People book the right you, in the times your rules allow.

  • A page and booking links for each public role, each link with its own length, notice and buffers.
  • Your assistant answers questions first. The times come from the booking system. People confirm their email with a code.
  • Meet or Teams links from the role's own account, reminders, “Add to calendar” and links to move or cancel.
  • Give your assistant any name you like. It always says it's an AI.
  • Up to 6 Google or Microsoft calendar accounts and up to 10 calendar feeds. Each calendar belongs to a role.
  • Busy in any role is busy in all of them. Nobody is told why a time isn't offered.
  • Protected time, daily and weekly caps and hours for each role. VIPs you invite can book into protected time.
  • Bookings go into a “Diarised bookings” calendar in the role's own account. On Microsoft you can choose your main calendar instead.
  • If a company account needs IT approval, Diarised says so and gives you a short note for your IT team.
  • If a calendar stops syncing, you're told. Only that role's page pauses.
  • A widget for your website and time zones handled for visitors abroad.
  • Time by role on Home: the hours each role took this week, counted without reading what your meetings are.

Recorded in Diarised · example data · 0:37

A booking made in the chat

A prospect asks Priya's assistant a question on her page, picks a time the booking system offers, confirms their email with a code and is booked. Then Priya's phone shows the new meeting.

Read the transcript
  1. 0:00 Priya's page, as a prospect sees it. Priya's assistant says it's an AI.
  2. 0:03 A prospect asks a question.
  3. 0:08 Priya's assistant answers only from what Priya has approved.
  4. 0:11 They ask for a call.
  5. 0:14 It only offers times inside the hours Priya allows. The times come from the booking system.
  6. 0:17 The prospect picks a time and gives their name and email.
  7. 0:20 Diarised emails them a code. Nothing is booked until they type it in.
  8. 0:23 Booked. The invitation is on its way, with links to move or cancel.
  9. 0:28 Priya is told by email and on her phone if she has notifications on. Here's the meeting in her app.
  10. 0:31 The meeting, with the prospect's details. Example data throughout.

2 of 5

Handle requests

Anything that needs your yes arrives as a brief, not an email thread.

  • Request types for each role: speaking, partnership, media, introduction, “pick your brain” and general, with your own questions.
  • The sender confirms their email with a code. A date they ask for is held privately while you decide.
  • Accept, decline or ask for more with one tap, from the email or the app.
  • Your assistant gathers a request in the chat, or people use the form on your page. Either way, nothing reaches you unconfirmed.
  • Rules that decline for you, such as too little notice or a budget under your minimum, with a polite reply.
  • A waitlist behind a held date, so a second organiser isn't lost.
  • A pipeline of every request, a morning digest by email and an export to CSV.
  • An accepted engagement goes on your calendar. That day is busy in every role.

Recorded in Diarised · example data · 1:14

A speaking request, held and accepted

An organiser sends Sam a speaking request with the form on Sam's page and confirms it with an emailed code. The date is held. Sam opens the request on a phone and accepts it.

Read the transcript
  1. 0:00 Sam's page. An event organiser wants Sam for a keynote.
  2. 0:05 Things that need Sam's yes are requests. The organiser picks “Speaking engagement”.
  3. 0:14 The form asks what Sam needs to decide: who, what, when and the budget.
  4. 0:24 The organiser confirms their email with a code. Nothing reaches Sam unconfirmed.
  5. 0:32 Sent. The date is now held for this organiser while Sam decides. Other visitors simply don't see that day.
  6. 0:42 Sam's alert email has one-tap buttons. Here is its Accept button, opened on Sam's phone.
  7. 0:50 Accepted. The organiser is told in Sam's name, with a calendar invitation for the day.
  8. 1:04 In Sam's requests it's confirmed, with the brief. The day is busy in every one of Sam's roles.

3 of 5

Grow your network

The people you meet, in one place, marked with the roles you know them through.

  • Contacts with roles, tags, notes and VIPs, from meetings, accepted requests, cards and what you type.
  • Import the connections file you download from LinkedIn, a vCard or a CSV, with 7 days to undo.
  • Find and merge duplicates and export to vCard or CSV whenever you like.
  • Follow-up emails after you meet someone, from a template you write, sent in your name.
  • Card swaps between Diarised users: save each other's card in one step.
  • Your network is built only from what happens in Diarised, what you write and the files you choose to import.
  • Diarised never reads your inbox, your address book or your social accounts and never buys data about people.

Recorded in Diarised · example data · 0:54

Your card, shared details and the scanner

Ayanda's card page with its QR code, a visitor sharing their details back and a contact QR code read from a photo and saved to Ayanda's network.

This video reads a contact QR code from a photo. Reading a paper business card works the same way: you check every detail before anything is saved.

Read the transcript
  1. 0:00 Ayanda's card, in the app. At an event, she shows this QR code.
  2. 0:08 Someone scans it and opens her card. They can save her contact, book a time or share their own details.
  3. 0:17 They share their details back.
  4. 0:20 Nothing is final until they confirm by email.
  5. 0:28 Ayanda's scanner. Here she reads a contact QR code from a photo.
  6. 0:40 She checks every detail before anything is saved.
  7. 0:47 Saved to her network, marked as scanned, ready for a follow-up email.

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On your phone

Built for your phone first. Nothing to download from an app store.

  • Add Diarised to your home screen on iPhone or Android and get notified when something needs you.
  • A digital card for each public role, with a QR code, “Save contact” and “Share your details”.
  • A QR scanner and business card reading. You check every detail before anything is saved.
  • An offline contact QR code and a card that opens without a signal.
  • Card photos taken offline wait on your phone and are read when you're back online.
  • Event links for your card that stop working at midnight.
  • Decide requests, see your meetings and switch roles from the same app on your laptop.

Recorded in Diarised · example data · 0:54

On your phone: your card and the scanner

Ayanda's card page with its QR code, a visitor sharing their details back and a contact QR code read from a photo and saved to Ayanda's network.

This video reads a contact QR code from a photo. Reading a paper business card works the same way: you check every detail before anything is saved.

Read the transcript
  1. 0:00 Ayanda's card, in the app. At an event, she shows this QR code.
  2. 0:08 Someone scans it and opens her card. They can save her contact, book a time or share their own details.
  3. 0:17 They share their details back.
  4. 0:20 Nothing is final until they confirm by email.
  5. 0:28 Ayanda's scanner. Here she reads a contact QR code from a photo.
  6. 0:40 She checks every detail before anything is saved.
  7. 0:47 Saved to her network, marked as scanned, ready for a follow-up email.

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Stay private

People see when you're free. Never why you're busy.

  • Your assistant sees only what you've approved and your open times. It never sees your calendars or your contacts.
  • Diarised reads when you're busy, never what your meetings are.
  • Export everything, or delete your account with 7 days to change your mind.
  • Questions that probe for where you are, or for your other roles, get a polite no and are cut off.
  • Your assistant never reveals your calendar, where you are or your other roles.
  • Helpers see only the roles you give them and never your calendars.
  • A business that pays for you sees your name and whether you're set up, nothing more.
  • Anyone can ask to see or erase what a Diarised user holds about them, on a page of its own.

Your own AI assistant

Connect Claude, ChatGPT or Grok.

Let your own AI assistant use your network: ask who you know at a company, who could introduce you or for a briefing before a meeting. You choose what it may read and do, for each role. You can undo what it changed. How to connect it

Coming later

What we'll build next, in order.

None of this is built yet. It isn't part of Starter or Pro today. We give the order, not dates.

  1. 1
    Group meetings

    Several guests, group polls, times that suit two Diarised users and keeping in touch.

  2. 2
    Places and trips

    Venues, trips and events, which is where travel time will belong.

  3. 3
    AI agents that book you

    Other people's agents will be able to ask you for a meeting, under the same rules as a human visitor.

  4. 4
    The planner

    A weekly plan and review, with a budget of hours for each role.

Already built: Your own AI agents.

Questions

Questions people ask first.

Does it work with my calendar?

Yes, with Google Calendar, Microsoft 365 and Outlook.com, directly. Connect up to six accounts and assign each calendar to a role. Other calendars, such as Apple, can be added as feeds so they block time too. Some company accounts need their IT team to approve Diarised first. Diarised gives you a note to send them.

What is a role?

A hat you wear: your own name, each business you work in, a board seat, your family. Each public role has its own page, address, assistant, booking links and calendars; a private role, such as family, has none and only blocks time. A meeting in any role blocks all the others. Nobody is told why. Read more about roles.

Where does my network come from?

From what happens in Diarised (meetings, accepted requests, cards and scans), what you write and files you choose to import, such as the connections file you download from LinkedIn, a vCard or a CSV. Diarised never reads your inbox, your address book or your social accounts and never buys data about people.

How do you stop fake bookings and requests?

Before any booking or request reaches you, the person confirms their email with a one-time code. Rate limits and conversation limits stop anyone flooding your page.

Can my PA or assistant use it?

Yes. Add them as a helper on the roles you choose. A manager runs things with you, including booking links, hours and what your assistant knows. An assistant helps with meetings, requests and messages. Neither can see your calendar or change your rules.

Does it work with WhatsApp?

No. Alerts come by email and as notifications on your phone once you add Diarised to your home screen. WhatsApp alerts aren't planned for now.

Let your assistant take the first reply.

14 days free with everything in Pro. No card needed. From R299 a month after that.

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