More than one role
Busy anywhere is busy everywhere.
Most people wear more than one hat: their own name, a business or two, a board seat, a family. In Diarised each hat is a role. Each public role has its own page and booking links. A meeting in any role blocks all the others.
Up to six Google or Microsoft calendar accounts, each assigned to a role, plus calendar feeds.
Several roles
Several roles, one assistant.
Lindiwe, an example, runs a company, speaks at conferences, sits on a board and has a family. Each hat she wears is a role in Diarised. Each public role has its own page.
Public role
Her company
A page, an assistant and booking links for clients, from her work Microsoft account.
Public role
Speaking
A page of its own for organisers, with her talks, fee text and speaking requests.
Public role
Board seat
Booking links for the board, in the hours she keeps for it.
Private role
Family
No page and no links. Its calendar blocks her time.
- Busy anywhere is busy everywhere. A meeting in any role blocks all the others. So does anything in the calendars you connect.
- Nobody is told why. A time that isn't free simply isn't offered. One role's page, assistant and emails never mention another.
- A calendar for each role. Connect up to six Google or Microsoft accounts and assign each calendar to a role. A booking is written through its own role's account, so the invitation comes from the right address.
- Hours for each role. Each role keeps its own hours and can have its own limit. Your protected time and overall limits cover them all.
How roles work.
All of this works today.
- Public and private roles
- A public role has a page at its own address, an assistant and booking links. A private role, such as family, has no page: it's there to block time.
- One week, every role
- A meeting booked in any role blocks every other role's booking links. So does anything in the calendars you connect. Nobody is told why a time isn't free.
- Roles don't mention each other
- A role's page, assistant, booking pages and emails use only that role's name and details. Your other roles are never listed on a page.
- Hours and limits
- Each role has its own hours and can have a limit of its own. Your protected time and overall daily and weekly limits cover every role.
- Helpers by role
- You add a helper to the roles you choose. Only you can. A helper on one role can't open your others.
- All roles at a glance
- Switch role at the top of the app, or see every role's meetings together on Home and Meetings.
- A calendar for each role
- Connect up to six Google or Microsoft accounts and assign each calendar to a role. A booking is written through its own role's account, with a Meet or Teams link from it, so the invitation comes from the right address.
- Time by role
- Home shows the hours each role took this week, counted without reading what your meetings are.
- If a calendar stops syncing
- You're told. Only that calendar's role stops taking bookings until it's back.
- Limits per plan
- Starter includes 1 public role and Pro up to 5; private roles aren't limited.
See it work
An example: Jan Kriel, three roles.
Jan's roles and organisations here are made up for the example: Founder and CEO, Example Ventures; Keynote speaker on leading through change; Non-executive director, Example Holdings.
- Jan Kriel has three public roles, each with its own page.
- A fellow director books a board call on his board page.
- That time disappears from his other two pages.
- Nobody is told why.
Family
Family is a private role.
It has no page and no links. Add your family calendar as a feed and it blocks your time in every role. Nobody sees why. Sharing Diarised with family members isn't planned.
Work accounts
Some companies need to approve the connection.
Many company-run Microsoft and Google accounts need an administrator to approve calendar access, even for apps that are verified. Diarised tells you when approval is needed and gives you a short note to send to your IT team. Until then, a calendar feed can often stand in, so that calendar still blocks time.
Questions
Questions people ask first.
What is a role?
A hat you wear: your own name, each business you work in, a board seat, your family. Each public role has its own page, address, assistant and booking links. A private role, such as family, has none: it's there to block time.
Can I connect more than one calendar?
Yes. Connect up to six Google or Microsoft accounts and up to ten calendar feeds, such as Apple. Assign each calendar to a role. Every calendar blocks every role.
Do people see my other roles?
No. A role's page, assistant, booking pages and emails use only that role's name and details. Nobody is told why a time isn't free.
Does it work with my calendar?
Yes, with Google Calendar, Microsoft 365 and Outlook.com, directly. Connect up to six accounts and assign each calendar to a role. Other calendars, such as Apple, can be added as feeds so they block time too. Some company accounts need their IT team to approve Diarised first. Diarised gives you a note to send them.
How do I start?
Start your 14-day trial: no card needed. Start now.
Wear more than one hat?
14 days free with everything in Pro. No card needed. From R299 a month after that.